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Bulk Edit Tasks

Change many tasks at once

Bulk edit is available in list view for users whose role includes task administration. If you don't see a Select button in the filter bar, that's why.

Step 1: Switch to list view and click Select

Go to Tasks, switch to list view, and click Select in the filter bar. A column of checkboxes appears.

The task list in list view with the Select button in the filter bar highlighted

Step 2: Choose the tasks

Tick the tasks you want to change, or use the checkbox in the column heading to select everything on the current page. A bar at the bottom of the screen shows how many tasks you've selected. Click Bulk edit.

Three tasks ticked in list view and the 3 tasks selected bar with the Bulk edit button highlighted

Step 3: Make your changes

Set any combination of Assign to, Priority, Status, Due date and Notes. Anything you leave on "No change" stays the same.

Tick Send notification if the people involved should be told. Then click Apply.

The Bulk edit window for 3 tasks with the Assign To, Priority, Status and Due Date fields, the Send notification checkbox and the Apply button highlighted

The changes are applied to every selected task.

The task list after the bulk edit with the three updated tasks now showing High priority highlighted

Tips:

  • Your selection carries across pages. Tick a few tasks, move to the next page, keep ticking, and they'll all be updated together.
  • You have to change at least one field. Apply won't do anything otherwise.
  • Leaving Send notification unticked is the quiet option. It's worth remembering if you're reassigning a few hundred tasks during a tidy-up.